Receive, direct and reply telephone messages, E-mail and fax messages. Handle caller’s inquiries whenever possible. Assist in planning and preparation of meetings, conferences and conference. Record and distribute minutes of meetings and follow up with concerned parties to ensure the implementation for these minutes. Maintain full, accurate and up to date records (Hard and soft copies). Provide administrative services for the Executive manager ensure that administrative work is maintained effectively, up to date and accurate manner Responsible for travel arrangements including( airline ticket and hotel reservations ) Review company documents to ensure that documents are valid; follow up with concerned parties to update these documents.. Responsible for stationery store and prepare the purchasing order. Responsible for installation of company’s docs on designated system . Maintain an adequate inventory of office supplies. Perform statistical analysis report if required. Follow up on departmental objective.