Assistant to Program Director - ITCS

Responsibilities related to the Program: Prepare and update progress plans each semester for all students, consulting with the program director, confirming course offerings and estimated student numbers. (1st of Aug before fall – 1st of Jan before spring to have the time and prepare schedule). Coordinate advising of students, handle drop/add, withdrawal, petitions, and schedule clashes. Prepare course schedules for the upcoming academic year and review with program director. Coordinate with other program coordinators within the same school or other departments to ensure requirements for common courses are met. Collaborate with the IT department to create courses on MOODLE, communicate enrollment to faculty and students before the start of lectures. Collaborate with the marketing department to update content on the website, brochures, and landing page. Receive transfer-of-credit requests and share them with the program director to review and decide on the approval of new equivalent courses. Review accumulative GPA for students to ensure fulfillment of hours per semester. Communicate evaluation results to the program director and dean, including early and final evaluations. Confirm receipt of final grades from part-time instructors, ensuring proper payment of compensation when required. Ensure accurate communication of final grades to the Registrar after director’s approval. Check graduating students' records for any missing requirements. Communicate corporate scholarship agreements with the Finance department before the semester starts. Attend the monthly school council meetings, if required. Prepare hiring requests for part-time faculty, obtaining necessary signatures before submission to HR. Organize events related to the program and coordinate with other departments such as finance, marketing, and procurement. Assist in preparing documents outgoing to governmental institutions. (SCEU, NAQAAE, etc). Upload revised documents to CMS and ERP systems. Responsibilities related to Faculty Members Ensure timely communication of course enrollment and course-related information to faculty members. Verify the accuracy of final grades submitted by instructors. Facilitate the faculty's payment. Responsibilities related to Students: Reach out to potential students to provide them with relevant programs and admission information. Facilitate the admission process, including receiving applications, delivering them to the program director, and announcing results for applicants. Oversee the registration process, collaborate with IT to create NU mail accounts for students, update student records, create class lists, receive, and process forms (withdrawal, incomplete, etc.), issue graduation certificates, enrollment certificates, and other required documents. Provide guidance and updated records to students through faculty advising, ensuring they have the necessary information about curricula, academic regulations, and university status. Perform any other tasks assigned by the Program Director or Dean that are within the scope of the role's responsibilities.