Logistics Coordinator Assistant

Main Purpose: Assisting the Logistics Coordinator in specific activities and assuming some delegated tasks, according to his/her instructions and MSF standards and protocols, in order to ensure a proper logistics management in the capital and providing support to logistic activities in the projects.   Accountabilities: Planning and supervising the logistics within the coordination base (repairs, equipment maintenance, stock management, cleanliness…), in order to ensure the best operational working conditions in the capital. Supporting the Logistics Coordinator and/or in organizing the ordering and transport of goods to the different projects, in order to comply with their needs in terms of quality and timelines Organizing and supervising the fleet of vehicles in the coordination base (driver's schedules, vehicles maintenance, vehicles registration and insurance, fuel consumptions, etc.), in order to ensure coping with the transportation and movement needs. Assisting the Logistics Coordinator with the checkup and supervision of the proper functioning of the computers and other communication and IT equipment, in order to ensure a continuous and appropriate flow of information and communication. Ensuring repair and maintenance of generators and power back-up systems as well as cold chain equipment, water pumps and other technical equipment used or stocked in capital and informing the Logistic Coordinator in case of any further needs concerning technical equipment, in order to have everything running adequately Supporting the LogCo in the planning and ensuring an appropriate emergency preparedness and response capacity (stocks, contacts, transport means, staff training), and participating in any emergency activity or exploratory visit, in order to ensure giving appropriate assistance to the population. Informing the Logistics Coordinator in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will ease decision-making Management of HR under log department i.e. driver, watchmen, maintenance agent for their roaster, leave balance, replacement etc. Supporting the Logistics Coordinator in ensuring safety measures in all MSF premises            (road safety, fire safety, occupational safety)  Look for external / outsourced contractor supplier / companies for logistic-related jobs. Replacement / gap filling in other projects Prepare payment / contract / service agreements related to logistics job. Archive and data management, ensure all files/ information / data record or properly done and archived Collaboration with other departments in the coordination and projects.  Participate in budget preparation with Logistics Coordinator/ Log team and budget follow-up with finance department. Management of day-to-day security in the office / MSF premises i.e. management of watchmen in MSF premises, their roster, replacement and management of security equipment, such as CCTV, car GPS trackers etc.