CEO Personal Assistant

Location: Saudi Arabia (Full-Time Position)   We are seeking a highly organized and experienced Personal Assistant to support the Vice Chairman in managing daily operations, communications, and executive coordination.   ⚠️ Please note: This position requires full-time work in Saudi Arabia and the candidate must be willing to relocate and travel when required.   Key Responsibilities Schedule Management: Organize and manage the Vice Chairman's calendar, including meetings, appointments, and events. Coordinate and ensure that all travel arrangements are well-organized and seamlessly integrated into the Vice Chairman’s agenda. Report and Correspondence Preparation: Draft and prepare reports, presentations, and official correspondence for the Vice Chairman. Organize and maintain important documents for easy reference and action. Travel Arrangements: Coordinate all aspects of travel, including flight bookings, hotel reservations, and transportation, ensuring a smooth and efficient itinerary. Coordination with Departments: Communicate with internal teams to schedule meetings and follow up on key decisions. Manage priorities, ensuring timely completion of tasks and coordination across departments. Communication Management: Answer phone calls, emails, and messages for the Vice Chairman. Direct communications to the appropriate person or department as necessary. Meeting Organization: Arrange and prepare for internal and external meetings, ensuring all logistical details are covered. Prepare meeting agendas, take minutes, and follow up on action items. Document and File Management: Maintain, organize, and update files and documents systematically. Ensure easy access to sensitive information while maintaining confidentiality. Personal Support: Assist the Vice Chairman with personal tasks, as needed, to support their daily activities. Provide assistance with emergency situations when required. Visitor Management: Welcome and coordinate appointments with visitors for the Vice Chairman. Ensure a professional and courteous reception of visitors. Time Management: Help the Vice Chairman prioritize tasks and efficiently manage daily schedules to reduce pressure and improve workflow.   Important Notice This role requires full-time presence in Saudi Arabia, and the selected candidate must be ready to relocate and travel when necessary.